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Certificate of Origin

Certificate of Origin

A Certificate of Origin (CO) is an important international trade document attesting that goods in a particular export shipment have been wholly obtained, produced, manufactured or processed in a particular country. It is also a declaration by the exporter. Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all. The 1923 Geneva Convention named Chambers of Commerce the official body to issue, sign and stamp Certificates of Origin worldwide.

NEW CERTIFICATE OF ORIGIN POLICY:

These policy changes are the result of recommendations following an in-depth legal review of the program by our attorneys, and to be consistent with COO programs nationwide. The changes detailed below will go into effect immediately, with the exception of the price change for non-members which will go into effect August 1, 2016.

  • Members of the Tulsa Regional Chamber will no longer be charged (no cost) to stamp and seal completed COOs effective immediately.
  • Non-members of the Tulsa Regional Chamber will be charged $25 per certificate effective August 1, 2016.  
  • A letter of authorized company representatives and the Tulsa Chamber’s Affidavit of Origin Indemnification Agreement must be signed and submitted back to the Tulsa Regional Chamber by August 1, 2016. We will keep these documents on file for our records. Please see Affidavit of Origin and Indemnification Agreement. The letter and indemnification agreement can be mailed, delivered in person or emailed back to Ruth Littlefield at ruthlittlefield@tulsachamber.com.  

Certificate of Origin steps:

  1. Companies requesting a Certificate of Origin must submit a formal letter to the Tulsa Regional Chamber with a list of authorized company representatives allowed to make Certificate of Origin requests on behalf of the company.  The letter must be signed by a senior level corporate representative.

  2. An Affidavit of Origin Indemnification Agreement, signed by a company officer, must be submitted by all businesses who utilize our services and placed on file with the Tulsa Regional Chamber. This form will be kept current and updated annually when there is a change of signatory officer.

  3. The Tulsa Regional Chamber will only seal completed COOs. The proper Certificate of Origin must be completely filled out and notarized prior to presenting it to the Tulsa Regional Chamber.
  1. The business who submits a COO to the Tulsa Regional Chamber must include corresponding manufacturer’s invoices, shipper’s affidavits, and other documents that confirm the origin of the goods. The product information that is listed matches the product on the invoice. Do not leave off product numbers, quantities or descriptions.

  2. Copies of these documents, including the COO, will be kept by the Tulsa Regional Chamber for a period of three years.

  3. Certificate of Origin requests will be processed between 8:00 a.m. and 4:30 p.m. Monday through Friday and authorized at the chamber’s office located at 1 West 3rd St., Suite 100, Williams Tower I Bldg. Requestors are urged to submit COOs prior to the day of shipment to allow time for processing. COO requests are coordinated by Renetta Pearson. Members can contact Renetta directly at 918.585.1501 or renettapearson@tulsachamber.com if needed.
  1. The Tulsa Regional Chamber only attests to the documents as they are presented—it is not attesting to the validity of the claim of where the goods were produced.  Furthermore, the Tulsa Regional Chamber will not be held liable if the U.S. Company does not present all of the appropriate documentation needed for international importation or exportation, or any other reason that may result in the company’s shipment being held at foreign customs.

  2. A member with the Tulsa Regional Chamber will no longer have any costs associated to stamp and seal the COOs effective July 5, 2016. A non-member of the Tulsa Regional Chamber will be charged $25 per COO to stamp and seal effective August 1, 2016.

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