Certificate of Origin
A Certificate of Origin (COO) is an important international trade document attesting that goods in a particular export shipment have been wholly obtained, produced, manufactured or processed in a particular country. It is also a declaration by the exporter. Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all. The 1923 Geneva Convention named Chambers of Commerce the official body to issue, sign and stamp Certificates of Origin worldwide.
TradeCert is a world-wide service, recognized and accepted by nearly 200 countries. Over 28,000 exporters and freight forwarders use the service, including big name companies like Ford, Google, Coca-Cola, and DHL.
TradeCert is a cloud-based program, meaning you do not have to download and install software. Simply log on to the website tradecert.com and upload the documents. The Chamber will review the certificate and electronically stamp and sign them. When it is approved, you can print out the stamped documents at your leisure.
There is also an option to have the uploaded documents printed by the Chamber. The paperwork will be stamped and signed with wet ink and mailed back via USPS. In addition, the Chamber will continue to issue the certificates at our reception desk in the traditional format.
The fees have been updated for providing additional services regarding the certificates of origin. Fees will be processed per transaction and collected via credit card on the TradeCert website.
Member price: $15
*Shipping & Handling: $5
*The S&H Fee only applies when the Chamber prints out the documents and mails them back to the client.
Certificate of Origin Guidelines
- Companies requesting a Certificate of Origin must submit a formal letter to the Tulsa Regional Chamber with a list of authorized company representatives allowed to make Certificate of Origin requests on behalf of the company. The letter must be signed by a senior level corporate representative.
- An Affidavit of Origin Indemnification Agreement, signed by a company officer, must be submitted by all businesses that utilize our services and placed on file with the Tulsa Regional Chamber. This form will be kept current and updated bi-annually or when there is a change of signatory officer. The letter and indemnification agreement can be mailed, delivered in person or emailed back to Candace Kraft.
- The Tulsa Regional Chamber will only seal completed COOs. The Certificate of Origin form must be completely filled out.
- The business who submits a COO to the Tulsa Regional Chamber must include corresponding manufacturer’s invoices, shipper’s affidavits, and other documents that confirm the origin of the goods. The product information that is listed matches the product on the invoice. Do not leave off product numbers, quantities or descriptions.
- Copies of these documents, including the COO, will be kept by the Tulsa Regional Chamber for a period of three years.
- Certificate of Origin requests will be processed during the following days and times:
Mondays and Wednesdays: 8:00 a.m. to 11:30 a.m. and 1:00 p.m. to 4:30 p.m.
Fridays: 8:00 a.m. to 11:30 a.m.
For time-sensitive shipments that necessitate assistance outside these hours, requestors are asked to schedule an appointment. COO requests are authorized at the Chamber’s office located at 1 West 3rd St., Suite 100, Williams Tower I Bldg. Requestors are urged to submit COOs prior to the day of shipment to allow time for processing. COO requests are coordinated by Candace Kraft. Members can contact Candace directly at 918.585.1201.
- The Tulsa Regional Chamber only attests to the documents as they are presented—it is not attesting to the validity of the claim of where the goods were produced. Furthermore, the Tulsa Regional Chamber will not be held liable if the U.S. company does not present all of the appropriate documentation needed for international importation or exportation, or any other reason that may result in the company’s shipment being held at foreign customs.